How do I send students a Zoom meeting invitation and what should it include?

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Along with the link to your session and time and date for your session, consider including the below information for students:

Hello Class,

Here is the link to our Zoom session: [link].
Please sign in to your UVic Zoom account to bypass the waiting room and join the session. To activate your UVic Zoom account, please see the instructions below.

Date: ___
Time (PST): ____
Meeting ID: [from meeting details]
Password: [from meeting details]
Find your local number: [link from meeting details]
Important information to know about our session: [add details]

3 Things to do before class:

Activate your Zoom Account. Go to uvic.zoom.us and sign in with your UVic Netlink ID and password to activate your account. Do this now! Students must be signed in to their UVic Zoom accounts in order to bypass the waiting room and get into your class session, be represented in Zoom poll reports, be represented In Zoom attendance reports, be recognized for pre-assigned breakout rooms.
Try a Test Call to work out any technical difficulties well before class time.
Complete the Student Zoom Orientation Guide.

Tips for Successful Sessions

Always sign in first. If you find yourself in the waiting room after joining a session, sign in at the bottom of the page to enter your session.
Be on time (or early) Let the instructor know if you are going to be late or absent. Your instructor may lock a session after it has begun.
Introduce yourself. State your name the first few times you speak. Let your instructor know who is participating. Give everyone a chance to know you.
Make eye contact. If you are sharing a video, look at the camera and not the session. It may feel weird but it shows you are engaged in the session.
Mute yourself when not speaking. Nothing is more distracting than background noise. Learn how to turn our audio on and off.
Raise your hand or use chat. Avoid talking over others – Raise your hand if there is no opening to speak. Type questions and feedback in the chat.
Participate actively. Use the feedback feature and chat to show your engagement. If you need to multi-task during the session, shut your video off to avoid looking distracted.
Use a hard-wired (Ethernet) connection, if available. If not available, get as close to the router as possible.
Close other programs and streaming services on your computer.
Limit video. If you have a weak connection, use speaker view, and put your video on only when necessary.
Use headphones. Cut down on the background noise.

Expectations of UVic Students

Online learning in Zoom, as well as other tools, depends on building relationships, community, and a degree of trust between participants. Student use of Zoom is also governed by UVic’s IM7200 policy. Consider the following guidelines when learning online (adapted from Virginia Shea’s book, Netiquette). Please

Keep it UVic appropriate. The way you communicate online should be appropriate for a UVic classroom. Be professional in your communication and participation.
Remember the human. Remind yourself often, there is a human being behind the screen. If you would not say it in-person, do not say it online.
Adhere to the same standards of behavior as in “real life” UVic community members are expected to contribute to a safe and respectful learning environment. Codes of conduct still apply online – including policies around harassment and bullying, copyright regulations, and privacy.
Respect people’s time and bandwidth. When participating, posting in the chat, or sharing content, keep on task and relevant to the situation. Give all participants the space to participate.
Respect other people’s privacy. The information posted on the internet has some permanency. Treat class conversations with some confidentiality. Do not share information about others without their consent.
Respect differences. Do not expect all people to be the same. Respect differences and always respond with courtesy and respect.

If you feel that online behavior has become disrespectful or confrontational, let your instructor know right away. Address issues sooner rather than later so that the right resources can be called upon to help.

Sources

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This post was last updated:

December 24, 2020

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