Important Exam Notice
To reduce the frequency and number of students sitting together for extended periods of time in examination gyms and rooms, the University of Victoria will not be holding further in-person exams. Instructors are asked to offer their assessments online or in another format.
Please read below for resources to help you during exam period: December 13 – 20, 2021. Information will be updated on this page as it becomes available.
Rescheduling of synchronous exams
For synchronous exams, instructors are encouraged to make every effort to offer online exams within their originally assigned timeslot in order to prevent student conflicts. Where this is not possible, and an alternate format (such as a flexibly timed exam or take-home assignment) is not an option, please work with your department office to contact the Office of the Registrar (exams@uvic.ca) as soon as possible to discuss alternate scheduling arrangements. Re-scheduling options will be limited as any re-scheduling will need to be done within the existing exam period (ending December 20, 2021).
Online Exam Guide
This guide a quick resource for designing, building, and administering online exams. Each section includes links to additional resources.
Live Support, Email Support & Appointments
For assistance with online exams, contact ltsisupport@uvic.ca. We also offer online support sessions (Zoom) for creating online exams available Monday – Friday, 10am – 3pm. As high demand is expected, we suggest pre-booking an appointment with your Faculty Support Team.
Supporting students with academic accommodations
Making your assessments accessible
Requirements to meet academic accommodations continue to apply. Instructors wanting to access supports for setting up accommodations in Brightspace contact ltsisupport@uvic.ca. Learning Experience Designers – Accessibility provide guidance and support to faculty/instructors in designing accessible online learning activities and assessments. Connect with an LED-A through ltsisupport@uvic.ca or the academic accommodations form.
Exams previously scheduled in person in the Centre for Accessible Learning (CAL)
Instructors who have questions about learners’ specific academic accommodations and exams (previously scheduled through CAL), contact the Centre for Accessible Learning (CAL): calexam@uvic.ca.
Academic Concessions
Students making requests for academic concessions should do so using the usual processes under the Office of the Registrar. Requests for academic concession must normally be submitted within 10 working days of the end of the examination period of the term in which the course is taken. For Fall 2021, students who request academic concessions are not required to provide medical documentation. This requirement has been waived to prevent the spread of COVID-19.
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Extension of the Submission of Grades
The final deadline to submit grades for Fall 2021 has been extended from January 6 to January 10. This extension was approved by the Senate Committee on Agenda and Governance. The extension is intended to provide additional time for instructors to complete their grading processes, however, instructors are asked to submit their grades in as timely a manner as possible to ensure that they can be processed efficiently.
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LTSI Faculty Support Teams
Learning and Teaching Support and Innovation (LTSI) will continue to provide pedagogical and learning technology support to faculty and instructors through dedicated LTSI Faculty Support Teams. Each team consists of a Learning Experience Designer, Educational Technologist, LTSI Consultant, and Learning Technology Assistant co-op students. Support is available for teaching across all modalities (in person to online) and all tools in UVic’s learning technology ecosystem, including Brightspace, Zoom, MS Teams, OAC, iClicker, and Echo360.
