Booking Appointments & Office Hours

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Booking Appointments & Office Hours

This page provides four examples of how to enable students to book appointments with you this term. In addition, UVic is targeting to adopt a central booking tool in 2021.

Brightspace Sign Up Groups

Have students to sign up for  sessions or topics right in Brightspace


Use group self-enrollment to provide students with a list of time slots to ‘sign up’ for. Learn More

Microsoft Sign Up Sheet

Share a simple sign up sheet 


Create a Word document in OneDrive and share the link with your class so they can sign up for topics / sessions. Note: Students must have enabled their Microsoft accounts. Learn More


Registration for Zoom Meeting

Scheduling a Zoom meeting that requires registering in advance. 


Send students a link where they can register to attend an appoinment / office hour in Zoom. Requiring registration allows you to be notified about registrations and require approval. Learn More 

Third Party Tools

Third-party applications could be used with care for student privacy


Instructors have reported using Calendy and Simplybook. Here are important tips:

  • Some apps offer integration with Outlook. Never provide your username and passphrase in order to integrate. Instead, block your office hours off in your Exchange Calender as busy.
  • Limit the information you are asking from students (e.g. to name, email address, and course).
  • Do not ask students to provide their Netlink ID to book an appointment.
  • Most are situated outside of Canada. Inform students about this and provide an alternative.

Contact for more information regarding booking tools and privacy considerations.

Coming: UVic Booking Tool

UVic is targeting to adopt an enterprise booking service in 2021.

About this post

This post was last updated:

January 8, 2021

We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and W̱SÁNEĆ Peoples whose historical relationships with the land continue to this day.

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