Booking Appointments & Office Hours
This page provides four examples of how to enable students to book appointments with you this term. In addition, UVic is targeting to adopt a central booking tool in 2021.
Brightspace Sign Up Groups
Have students to sign up for sessions or topics right in Brightspace
Details
Use group self-enrollment to provide students with a list of time slots to ‘sign up’ for. Learn More
Microsoft Sign Up Sheet
Share a simple sign up sheet
Details
Create a Word document in OneDrive and share the link with your class so they can sign up for topics / sessions. Note: Students must have enabled their Microsoft accounts. Learn More
Registration for Zoom Meeting
Scheduling a Zoom meeting that requires registering in advance.
Details
Send students a link where they can register to attend an appoinment / office hour in Zoom. Requiring registration allows you to be notified about registrations and require approval. Learn More
Third Party Tools
Third-party applications could be used with care for student privacy
Details
Instructors have reported using Calendy and Simplybook. Here are important tips:
- Some apps offer integration with Outlook. Never provide your username and passphrase in order to integrate. Instead, block your office hours off in your Exchange Calender as busy.
- Limit the information you are asking from students (e.g. to name, email address, and course).
- Do not ask students to provide their Netlink ID to book an appointment.
- Most are situated outside of Canada. Inform students about this and provide an alternative.
Contact privacyinfo@uvic.ca for more information regarding booking tools and privacy considerations.
Coming: UVic Booking Tool
UVic is targeting to adopt an enterprise booking service in 2021.
