Term Sessional Lecturer Fund

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This fund provides financial support for the professional development of Term Sessional Lecturers at UVic. Funds are available on a first-come first-reviewed basis. Funds will be allocated as resources permit from the start of each fiscal year (April 1st). Funding is for professional development activities occurring within six (6) months before or twelve (12) months after the application deadline. You may read the questions prior to applying (must use online form to submit applications).


Application Terms of Reference

Materials and application form available now

Application Date

April 15, 8:00am – April 26, 4:00pm PST

Adjudication Process

Committee will meet in the following 30 days

Applicants Notified

Applicants will be notified by June 3, 2024

Terms of Reference


To provide financial support to Term Sessional Lecturers who choose to participate in any range of professional development activities including, but not limited to, academic conferences related to the scholarship of learning and teaching in their discipline.

Administration of the fund

A standing Joint Committee will be established comprised of two representatives from the University and two representatives from CUPE 4163, Component 3. The Committee will receive and review applications for professional development funds and allocate funds in accordance with the criteria and procedures set out in these guidelines.

Funding amounts

The per person maximum is $2,000 per sessional assignment/fiscal year (April 1 to March 31), which may be split across more than one event. Funding is available for up to a maximum of $2,000 if the applicant is presenting a paper or poster, or is a panel discussant, or contributing significantly in other documented ways, at a professional development event. The maximum for attending a professional development event and for other professional development activities is $1,000.

General Guidelines

Employment eligibility

Applicants must currently hold a Term Sessional Lecturer appointment at UVic. Only Term Sessional Lecturers who have taught at least one course in two of the last three assignment years will be eligible. Please check with the CUPE office if you are unsure of your designation/eligibility (cupe4163@uvic.ca).

Professional development eligibility

Academic conferences, academic institutes, and professional courses, workshops or seminars that address scholarship of learning and teaching in higher education are eligible. Support for other activities related to the purpose of the fund will also be considered, pending a rationale demonstrating a direct impact on student learning.


Funding is for professional development activities occurring within six (6) months before or twelve (12) months after the application deadline.

Eligible expenses

Only direct costs related to travel and attendance at the event are eligible.

  • Course or conference registration fees;
  • Professional organization membership fees associated with attendance at the event;
  • Travel (Note: travel to UVic is not eligible);
  • Accommodation at standard room rates;
  • Meals while attending the event up to UVic per diem rates (excluding alcohol); and,
  • Material costs associated with the event (e.g., creating a conference poster).

Ineligible expenses

  • Travel to UVic or within Greater Victoria;
  • Tuition will not usually be covered (credit based courses are not eligible, however non-credit based courses are considered); and,
  • Equipment Purchasing (including technology).

Criteria for selection (used by the committee)

  1. Activity will have a direct positive impact on student learning at UVic. In their application the applicant must document how this is to be achieved (for example by establishing a direct connection between their teaching practice and the event to be attended);
  2. Application clearly indicates how activity will contribute to the applicant’s professional development;
  3. Application broadly fits into the concept of scholarship of teaching and learning or scholarly teaching in the discipline;
  4. Application must be complete; and,
  5. Invitations to present/perform or acceptance must be explicitly documented (for example through a letter of invitation or a copy of the event program). Documentation must be included in or attached to the application (not simply a link).

Application procedure

  1.  Complete the Term Sessional Lecturer Fund Application Form; and,
  2. While additional funding is not required in order to apply, you are encouraged to seek funding from other sources (e.g., your department or faculty). If you have done so, please include this in your statement.

Reimbursement procedure

  1. Please complete and submit the Learning and Teaching Development Fund Report Form as soon as your event is over;
  2. Submit a Travel Expense Reimbursement form through Chrome River. Please choose in the drop down the account number noted on your funded email to submit your Chrome River reimbursement; and,
  3. We will process your request for reimbursement once received.

Follow-up dissemination of findings

Successful applicants are encouraged to share their learning with colleagues at the department or faculty level, or more broadly (e.g., through the LTSI).

About this post

This post was last updated:

April 8, 2024

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