Continuing Sessional Lecturer Fund

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This fund provides financial supports for the professional development of Sessional Lecturers designated in their appointment as Continuing by Human Resources at UVic.

Application Terms of Reference

Materials and application form are available now

Application Deadline

Applications can be submitted at any time during the year

Adjudication Process

Adjudicators will be notified right away

Applicants Notified

Applicants will be notified after adjudicators make a decision

Terms of Reference


To provide financial support to Continuing Sessional Lecturers who choose to participate in any range of professional development activities including, but not limited to, academic conferences related to the scholarship of learning and teaching in their discipline.

Administration of the fund

A standing Joint Committee will be established comprised of two representatives from the University and two representatives from CUPE 4163, Component 3. The Committee will receive and review applications for professional development funds and allocate funds in accordance with the criteria and procedures set out in these guidelines.

Funding amounts

The per person maximum is $2,000 per sessional assignment/fiscal year (April 1 to March 31), which may be split across more than one event. Funding is available for up to a maximum of $2,000 if the applicant is presenting a paper or poster, or is a panel discussant, or contributing significantly in other documented ways, at a professional development event. The maximum for attending a professional development event and for other professional development activities is $1,000.

Note: Currently, due to a substantial carry forward within the Continuing Sessional fund, supplemental funding can be requested to cover any additional eligible expenses beyond the maximum per sessional assignment/fiscal year up to $500.00 for attending and $1,000 for presenting. Supplemental funding is distributed on a first come first serve basis. Once these non-recurring carry forward funds are expended, supplemental funding will no longer be available.

General Guidelines

Employment eligibility

Applicants must currently hold Continuing Sessional Lecturer appointments at UVic. Please note: According to the current Collective Agreement (2019) must be on the current list of holding a Continuing Sessional status to be eligible. Please check with the CUPE office if you are unsure of your designation.

Professional development eligibility

Academic conferences, academic institutes, and professional courses, workshops or seminars that address scholarship of learning and teaching in higher education are eligible. Support for other activities related to the purpose of the fund will also be considered, pending a rationale demonstrating a direct impact on student learning. 


Funding is for professional development activities occurring within six (6) months before or twelve (12) months after the application is received.

Eligible expenses

  • Travel (Note: travel to UVic or within Greater Victoria is not eligible);
  • Accommodation at standard room rates;
  • Meals while attending the event up to UVic per diem rates (excluding alcohol);
  • Course or conference registration fees;
  • Professional organization membership fees associated with attendance at the event; and,
  • Material costs associated with the event (e.g., creating a conference poster).

Ineligible expenses

  • Travel to UVic or within Greater Victoria;
  • Tuition will not usually be covered (credit based courses are not eligible, however non-credit based courses are considered); and,
  • Equipment Purchasing (including technology).

Criteria for selection (used by the committee)

  1. Applicants must indicate how their participation in the proposed event will contribute to students’ increased knowledge and/or demonstration of a skill or skills related to the intended learning outcomes of their course(s);
  2. Application clearly indicates how activity will contribute to the applicant’s professional development;
  3. Application broadly fits into the concept of scholarship of learning and teaching or scholarly teaching in the discipline;
  4. Application must be complete to be considered; and,
  5. Invitations to present/perform or acceptance must be explicitly documented (for example through a letter of invitation or a copy of the event program). Documentation must be included in or attached to the application (not simply a link).

Application procedure

  1. Complete the Continuing Sessional Lecturer Fund Application Form; and,
  2. While additional funding is not required in order to apply, you are encouraged to seek funding from other sources (e.g., your department or faculty). If you have done so, please include this in your statement.

Reimbursement procedure

  1. Please complete and submit the Learning and Teaching Development Fund Report Form as soon as your event is over;
  2. Submit a Travel Expense Reimbursement form through Chrome River. Please choose in the drop down the account number noted on your funded email to submit your Chrome River reimbursement; and,
  3. We will process your request for reimbursement once received.

Follow-up dissemination of findings

Successful applicants are encouraged to share their learning with colleagues at the department or faculty level, or more broadly (e.g., through the LTSI).

About this post

This post was last updated:

May 23, 2024

We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and W̱SÁNEĆ Peoples whose historical relationships with the land continue to this day.

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