What is basic class recording?
Basic class recording captures instructor audio/video and digital presentation materials and can be shared through Echo360 in Brightspace. In classrooms equipped for basic class recording, instructors can record lectures with Echo360 and make them available for students, such as in Brightspace. Recordings include instructor audio/video captured via webcam and optional lapel mic and digital presentation materials.
Support for class recordings is provided jointly by LTSI and University Systems.
The resident computer (rather than a laptop) should be used for Echo360 or Zoom live-streaming from classrooms. Instructors are strongly encouraged to consult with LTSI for support.
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Class Recording Support
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Getting started with class recording
What is the purpose of recording?
Basic class recordings is intended to supplement (but not replace) regular in-person attendance in a course.
Class recording supports the learning experience by providing:
- Course content to learners in the case of short-term absences (e.g., illness, travel restrictions)
- Opportunities for learners to review content multiple times, including changing the speed of the recordings
- Improved accessibility for diverse ability learners and learners with English as an additional language
- Opportunities for learners to focus on listening and participating during lecture time rather than transcribing information for future studying
- Recording of one-time visitors or guest speakers to share with future classes
- Opportunities to watch and interact with the class remotely during their regularly scheduled class time if using livestreaming remotely
Where is class recording available?
Most centrally-booked classrooms are equipped with basic recording capabilities.
- BEC: 160, 170, 180
- BWC: A104, B150
- CLE: A025, A030, A031, A035, A102, A103, A105, A108, A118, A127* A207, A208, A216, A217, A221, A224, A225, A308, A312, A313, A317, A320, A325, A326, A329, A330, B215, B315, B415, C108, C109, C110, C111, C112, C113, C115, C116, C118, C143, C214, C316, D125, D126, D130, D131, D132, D134, D285
- COR: A120, A121, A125, A128, A129, A132, A221, A225, A229, B107, B108, B111, B112, B129, B135, B143, B145
- CUN: 146
- CST: 020, 024
- DSB: C103, C108, C114, C116, C118**, C122, C124, C126, C128, C130
- DTB: A102, A104, A110, A120
- ECS: 104, 108, 116, 123, 124, 125, 128, 130
- ELL: 060, 061, 062, 160, 161, 162, 167, 168
- FIA: 103
- FPH: 160, 162, 164
- FRA: 159
- HHB: 105, 116, 110
- HSD: A150, A160, A170, A240, A250, A264, A270
- MAC: A144, D010, D016, D101, D103, D105, D107, D109, D110, D111 D114, D115, D116, D203, D207, D283, D287, D288
Classroom not enabled?
If your classroom is not enabled for class recordings, here are some solutions for students who are unable to attend class or need to review course content:
- Post PowerPoint slides and images (digital or blackboard content) in your Brightspace course
- Post an audio recording of your lecture
- Post a voice-over PowerPoint
- Use the Echo360 Q&A feature to record student questions
- Set up a Brightspace forum for discussion questions
- Post pre-recorded video content if available. Please make sure the video doesn’t include students (unless consent was obtained).
- Some instructors may choose to use Echo360 or Zoom to record on their own laptop. Be aware that the quality of the recording may be low depending on WiFi capacity, your distance from the laptop microphone and webcam, ambient room noise and lighting.
Note: The classroom may not be enabled due to a lack of available equipment and/or because the classroom technology infrastructure does not allow for the basic classroom recording installation.
Where can I get support?
Printable Cheat Sheet
The Cheat sheet provides step by step instructors for starting a recording. We recommend printing out to help you start a class recording in your room. You should also find this document in the AV cabinet in your classroom.
If you are planning to use the lapel mic, view this Video tutorial on using the Lapel Microphone (instructions are also available in the AV cabinet in all enabled classrooms)
Live & email support
For any questions you encounter when preparing to record your class or managing recordings, LTSI is available live or through email. If you are experiencing, technical difficulty in the classroom, the best course of action is to restart the computer (as this solves most issues) and contact AV at 250-721-8292.
Book a consultation
LTSI is happy to meet with you individually to further discuss options for class recording. Our consultations here are online, but we have some limited capacity to meet in your room if you have one booked.
Web guides for class recording and livestreaming
We also have some self-serve web guides you might find helpful:
Class Recording Guide: a number of FAQ are available on this main page.
Livestreaming: learn about options and limitations for livestreaming your class.
Technical in-class assistance (AV)
Faculty and instructors experiencing any problems using the technology during their class can call the Computer Help Desk at 250-721-8292 who will dispatch a technician to your classroom to resolve any problems with the classroom technology. You can request a tutorial in advance by following these instructions.
Consider your options
Class recording is one of the most requested strategies by students for supporting flexibility and accessibility. When and how recording is appropriate for your course will vary depending on the course learning outcomes, context and content.
Support attendance by discussing with students how class recordings should be used in your class (e.g. to supplement short term absences, revisit concepts during exam prep, etc.). Also highlight for students the reasons why attendance is important in your course (e.g., participation in class activities, peer learning and question and answer periods). Having all the information will help students make decisions regarding their participation in your course and use of recordings to assist their learning.
When is class recording most useful?
Class recording is most useful for situations (or portions of classes) where content is being presented. This might include lecturing, class presentations, guest speakers, and class announcements. It may be less useful for capturing class activities, small group discussions, or situations where it may constrain learning (e.g. discussion of sensitive topics).
- Instructors considering ways to build flexibility in their courses this term may be wondering if students can attend class remotely.
- Two technologies (Echo360 Livestream or Zoom) offer the ability for students to remotely join an in-person class. The current classrooms are not equipped to allow students to fully participate remotely, with the exception of the multi-access classrooms (HHB 110 and CLE A127).
- Livestreaming is recommended only as an interim measure to supplement in-person attendance (e.g., during short-term absences) not as a reliable replacement for in-person instruction. It is also not reasonable for students to anticipate that they can take an in person class online for the full term.
For more information, review the options for livestreaming or remote attendance
Contact firstname.lastname@example.org for more information or to book a consultation about tools and strategies for remote attendance.
Will recording affect my class attendance?
Some instructors are concerned that recording will stop students from attending class. Depending on class type, research indicates students may be modestly less likely to attend a class when lectures are recorded, but the videos support their learning overall by supporting notetaking, clarification and assessment preparation (Morris, Swinnerton, Coop, 2019).
Communicating with students
Having all the information will help students easily access your recording, make decisions regarding their participation in your course and use of recordings, know where to find your content, and access support when needed.
- Inform your students if you will be recording the class (e.g., in the syllabus and at the start of the class) and where the recording will be shared (e.g. students in Brightspace).
- Discuss with students how class recordings / livestreaming should be used in your class (e.g. to supplement short term absences, revisit concepts during exam prep, etc.).
- Highlight for students the reasons why in-person attendance is important in your course (e.g., participation in class activities, peer learning and question and answer periods).
- If you are incorporating opportunities for interaction in your recording, set expectations about how and when you will respond (e.g., during or after class).
Share available supports
Recording your class
In all enabled rooms, lectures can be recorded and/or livestreamed using Echo360 on the resident computer. Recordings will be stored for instructors automatically in Echo360 in Brightspace. Visit our illustrated step-by-step guide for instructions on how to start a recording/ livestream in class. This guide will also be available in the AV cabinet.
What is captured in a recording?
Basic class recording captures:
- Instructor video at the podium or front of room (manually rotatable camera)
- Instructor audio via webcam (best used within 5 ft of instructor podium)
- Instructor audio via lapel mic (best used when instructor will move away from podium)
- Digital content on the display (e.g. PowerPoint, websites, document camera, etc.)
What may not be reliably recorded:
- Video not in range for the webcam
- Audio distant from the instructor station if lapel mic is not used, including student comments and questions
- Writable surfaces may not be clearly recorded in most rooms
Can I use my own device?
If you would like to use your own computer to present content, plug it in to the room system as usual. However, the resident computer should be used to start your recording. While it’s possible to also record the class on your laptop – there are many limitations and quality may be reduced.
You should open Echo360 on the resident computer for the following reasons:
- Campus WiFi (e.g., recording without a wired network connection). If your campus wifi connection is interrupted, your recording may unexpectedly stop or fail. Livestreaming is not recommended from personal devices on campus.
- Wait for upload to complete. Instructors must wait until the recording finishes uploading before closing their laptop or disconnecting from the WiFi. There is no need to wait when recording on the resident computer.
- Document camera. The document camera cannot be captured by personal devices.
- Room system audio – Audio from the lapel mic cannot be directly captured on your personal device.
When and how should I use the lapel mic?
Instructor audio can be captured via webcam, but it is best when the instructor is within 5 ft of instructor podium. If you plan to move around the room, it’s recommended to use the lapel mic provided for best results:
- You will find the lapel mic in the AV cabinet (How to set up the lapel microphone).
- When starting your recording, choose the lapel mic (“Speakerphone”) as the audio input. For more information, see how to start a recording.
Will boardwork be captured?
Depending on room configuration most writable surfaces (i.e., whiteboards or blackboards) will not be legibly picked up. A possible exception is the writable surface closest to the instructor podium if handwriting is sufficiently large. Some options for educators relying on boardwork include posting photos of the board to supplement the audio of the recording, using the traditional document camera, or using a tablet and stylus.
Will student comments and questions be recorded?
In basic recording, audio is captured by the webcam at the instructor station. This means that student questions and comments may not audible on the recording depending on the room size. One option is for instructors to repeat or rephrase student contributions in a class. This approach is a good practice in general for large rooms where students’ comments are not audible to everyone in the room.
Can my recordings be scheduled in advance?
LTSI will be conducting a limited pilot of scheduling Echo360 recordings. If you would like your recording to start/ stop automatically for your course and are interested in participating, please contact email@example.com for more information.
How to use transcriptions and captions in videos?
Automatic video transcripts and captions provide a way to create more universally accessible learning experiences. All Echo360 recordings are automatically transcribed. At the present time, automatic transcription is not available during livestreaming.
While automatic transcription is imperfect (70-90%), it supports students who speak English as an additional language, have learning disabilities, read along with spoken content, and/or are in loud or sound-sensitive environments. Transcripts can also be further edited by the instructor, TA, and even students if permitted. If transcripts are useful, you can apply them as closed captions (customizable subtitles). Visit Automatic Transcripts and Captions in Echo360 for more information.
Note: The Centre for Accessible Learning contracts with Typewell to provide transcription services for Deaf or hard of hearing students.
How do I make sure my recording is accessible?
Content created with accessibility in mind can help you meet the needs of many diverse learners and improve their learning experiences. Create accessible video content, such as by using high contrast colours, using appropriate font size in a Sans Serif font, avoiding auto-play as it might interfere with screen readers, limiting background noise and more. See Creating Accessible Content for more information.
Privacy considerations for recording
In accordance with BC Privacy legislation, students should be fully informed if a class is being recorded and for what purpose (e.g. to allow students who are not able to attend to watch later in Brightspace). This information should be provided to students in advance of the class (e.g. in the syllabus and/or in a Brightspace announcement). It’s also recommended instructors inform students at the beginning of each class whether or not recording will take place and pause/ stop recordings when they are not required (e.g. during breaks, small group work). Students who have privacy concerns must have the option to limit their personal information shared in the recording (visual and audio). In many cases this can be done by providing students who do not wish for their voice to be recorded with an alternative means of participating or asking questions (e.g. by email, during office hours, by passing a written note to a teaching assistant, or posting in teams, the Echo360 Q&A discussion tool) and identifying an area of the class that will not be visible in the recording as required.
An example syllabus statement is provided below:
“Please be aware our session is being recorded to allow students who are not able to attend to watch later. The recording will be posted in Brightspace. Students who have privacy concerns can contact me and will have the option to limit their personal information shared in the recording. If you have other questions or concerns regarding class recording and privacy please contact firstname.lastname@example.org.”
Copyright - pause during copyright work
Instructors often have questions regarding the copyright and intellectual property of their teaching if it is recorded and published to the LMS. If you are playing copyrighted media in class, it is important to pause the recording – instead provide a link to the original work. If you intend to display copyrighted content in class, please contact the UVic Copyright Office before including it in your class recording.
Echo360 can be used to support active learning and participation with class recordings and livestreams, such as through polls, discussions, confusion flags, notes and more. Interactive elements can be made available to students before, during, and after the class.
- Echo360 polling questions can be used to engage your students with specific topics or concepts from class. Questions include multiple choice, short answer, ordered list, numeric, and image quiz.
- Polling can be used in real-time (e.g. during the in-person and over livestream).
- It can also be used after the fact (e.g. added to posted recordings).
- For more information, visit how to engage learners with Echo360
Students can use confusion flags in videos to notify instructors about content (slides or materials) that they find confusing and need further explanation from the instructor. The instructor can check a holistic review of confusion alerts provided by students as they watched recordings or livestreams.
The Q&A tool allows instructor to ask and answer text-based questions in recordings or livestreams. This provides flexibility for students who are not able to attend the class to ask questions and have them be answered (e.g., by peers or the instructor). Instructors can also post questions, share ideas and clarification about content based on questions or confusion alerts.
Please check our thorough documentation of how to engage learners with Echo360.